Linkza
Back to Documentation

Documentation for Event Organizers

Complete guide to creating and managing networking events with Linkza

Getting Started

Welcome to Linkza for Events! This guide will help you create seamless networking experiences at your events using digital business cards and QR codes.

What is Linkza for Events?

Linkza for Events helps event organizers create networking opportunities by providing event-specific QR codes, RSVP management, attendee check-in, and networking facilitation tools.

Key Benefits

  • Streamlined RSVP and check-in process
  • Event-specific QR codes for easy access
  • Facilitate networking between attendees
  • Track attendance and engagement metrics
  • Export attendee data for follow-up

Ready to create your event?

Creating Your Event

Step 1: Event Details

Start by providing basic event information:

  • Event Name: A clear, descriptive name for your event
  • Date & Time: When your event will take place
  • Location: Venue name and address
  • Description: What attendees can expect

Step 2: Event Branding

Customize your event page with:

  • Event logo or banner image
  • Custom color scheme
  • Event-specific branding elements

Step 3: Configure Settings

Set up RSVP options, capacity limits, and networking features based on your event needs.

RSVP Management

Manage event registrations and RSVPs efficiently with Linkza's built-in RSVP system.

RSVP Options

Open RSVP

Allow anyone with the event link to RSVP without restrictions

Limited Capacity

Set a maximum number of attendees and automatically close RSVPs when full

Managing RSVPs

From your event dashboard, you can:

  • View all RSVPs and attendee information
  • Send reminders to registered attendees
  • Export attendee lists for planning
  • Track RSVP trends and changes

Event QR Codes

Event-specific QR codes make it easy for attendees to access event information, RSVP, and network with other attendees.

Using Event QR Codes

When attendees scan your event QR code, they can:

  • View event details and information
  • RSVP to the event
  • Access the attendee directory
  • Connect with other attendees

Where to Display QR Codes

Pre-Event

Email invitations, social media posts, event websites, promotional materials

At Event

Registration tables, signage, name tags, presentation slides

Facilitating Networking

Help attendees connect with each other during and after your event.

Attendee Directory

Attendees can access a directory of other registered attendees (with privacy controls) to:

  • Browse attendee profiles
  • Save contact information with one tap
  • Connect on social media
  • Continue networking after the event

Privacy Controls

You can configure privacy settings to control:

Directory Visibility

Control whether attendees can see other attendees in the directory

Contact Sharing

Allow attendees to choose what information they share

Check-In System

Streamline event check-in with QR code scanning and digital attendance tracking.

How Check-In Works

  1. Attendees receive a confirmation email with their unique QR code
  2. At the event, they present their QR code at check-in
  3. You scan the QR code using the Linkza check-in app
  4. Their attendance is automatically recorded

Check-In Features

  • Real-time attendance tracking
  • Quick QR code scanning
  • Manual check-in for walk-ins
  • Export attendance reports

Event Analytics

Track event performance and attendee engagement with comprehensive analytics.

Key Metrics

RSVP Statistics

Track RSVP rates, confirmations, and cancellations

Attendance Rates

Compare RSVPs to actual attendance

Engagement Metrics

  • QR code scans and event page views
  • Networking connections made
  • Time spent on event page
  • Post-event engagement

Exporting Data

Export comprehensive reports including:

  • Complete attendee list with contact information
  • Attendance and engagement statistics
  • Networking connection data

Best Practices

For Event Organizers

1. Promote Your Event QR Code

Include your event QR code in all promotional materials, emails, and social media posts to make RSVP easy.

2. Send Reminders

Send reminder emails to registered attendees a few days before the event to reduce no-shows.

3. Facilitate Networking

Encourage attendees to use the networking features and connect with each other during the event.

4. Follow Up After Events

Use exported attendee data to send follow-up emails, gather feedback, and maintain relationships.

5. Analyze Performance

Review analytics after each event to identify what worked well and areas for improvement.

Ready to Create Your Event?

Start creating amazing networking experiences at your events today.